Purpose & Overall Relevance for the Organisation:
Support the VP Digital Wholesale & VP Business Development & Head Office for Global Sales and deliver a high service mentality to ensure effective and efficient organization in the department.
Key Responsibilities:
* Take charge of routine correspondence to ensure timely and accurate response
* Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
* Schedule and organize internal and external meetings/conferences
* Coordinate and execute travel arrangements and support the entire DSS team (e.g. flight and hotel booking, Visa)
* Support to complete travel expense reports
* Handle the department cost center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
* Maintain and update templates, department files and Organizational charts and assist in creating/revising of presentations
* Assist in and coordinate projects and assignments as requested/directed
General tasks:
* Order office supplies and administrate the shopping platform
* Coordination and administration of investment requests (budget management)
* Support the on boarding of new team members (workspace, hardware supply, master data maintenance, access rights, office supplies, etc.)
* Supporting office setups and moves within HQ
* Understands and provides information about standards, processes and policies
* Support the teams in day to day business
Authorities:
* i. A.
Key Relationships:
* Global Sales (Global Retail, Digital, Global WHS)
* Global IT
* Global Brand
* Markets
* Finance (Global, Sales and Brand)
* Senior Executive Board Assistants
Knowledge, Skills and Abilities:
* Creative and open-minded individual
* High level of service orientation and passion in dealing with diverse internal and external stakeholders/ customers
* Ability to work as adaptable and agile team player in a volatile and ambiguous environment
* Very good communication skills
* Fluent in written and spoken English is a must. Another language is a benefit
* Very good organizational skills and basic project management skills
* Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook) and affinity for tools
* Experience from a Market Sales Organization will be a plus
Requisite Education and Experience / Minimum Qualifications:
* +3 years of work experience as Executive Assistant or similar
* Experienced in job and fully qualified/trained
* Combined theoretical and practical knowledge incl. company policies and practices
* Basic knowledge in related job areas