Key Responsibilities
1. To project manage the planning and operational delivery of client hospitality programmes
2. To create and effectively manage a budget(s)
3. To manage key client relationships
4. To co-ordinate key stakeholder engagement and their involvement in major events
5. Working with the other departments to plan and manage all programme elements - Hotel, Ticketing,
6. F&B, Transport, Premiums, Print and Production, Onsite offices, Accreditation and Staffing.
7. Develop guest experience in line with client aims and local market knowledge pre event, and actively manage the guest experience onsite
8. Develop and manage project timelines
9. Advise clients on deadlines in timely manner
10. Develop and manage relationships with venue managers and the Local Organising Committee
11. To manage an internal iLUKA team including, Programme Managers and external consultants – wider team management may be required dependent on size and scale of project
12. Continual evaluation of work undertaken and seek ways to improve the management of activity on behalf of a client
13. Work with other members of the agency team to maximise supplier relationships both commercially and excellence in delivery
14. Draw upon case history and industry best practice to deliver excellence in event planning and delivery
15. This is not an exhaustive list and all team members will be expected to contribute to any other aspects of the business, as necessary.
Skills, Knowledge, Expertise
16. Fluent in English and German
17. Proven experience working in sports event management and / or experiential
18. Significant project management experience
19. Previous evidence in the management of senior stakeholders in public and/or private sector
20. Previous work with International and National Governing Bodies of sport / organising committees
21. Sponsorship rights delivery and activation experience
22. Excellent interpersonal and relationship skills
23. Effective resource planning
24. Commercial acumen and budget management
Attributes
25. High energy, comfortable working potentially long hours in a demanding but rewarding and friendly environment
26. Flexible, enthusiastic, confident, outgoing
27. Willing to roll sleeves up and get involved
28. Passionate about sport, hospitality and delivery
29. Able to work in a calm, kind and professional manner in a pressured environment
30. Ability to prioritise a demanding workload
About us
The iLUKA Collective is a specialised agency, developing and delivering coordinated strategic activations for sponsors and other stakeholders at global events.
We are experts in executing cutting edge event hospitality experiences born from intelligent strategic direction. Our heritage is big events for big companies looking for strategic and measured solutions which focus on creating the unforgettable experiences for stakeholders that are integral to sponsors success.
Our experience working with Sponsors, Organising Committees, International Sporting Federations, Governing Bodies and Host City stakeholders enables us to develop our clients sponsorship story to ensure that activations maximise the communication of their messages as well as guide global teams and their local markets through the unique complexities of delivering effectively at global events.
At The iLUKA Collective we take people seriously, hospitality is about people, it is people that drive the difference. Our project teams create extraordinary hospitality programmes for our guests and our team lift that experience to truly create a once in a lifetime experience. The iLUKA Collective is renowned for the teams we build, we hire great people in order to deliver great events, we expect our teams to be professional, dedicated and full of energy. If that is you and you are interested in working at the world’s premier global sporting events, we are always keen to meet people who share the same passions as us.