Office & Facility Manager
Mission
To oversee all building-related activities. Responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well functioning. The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions.
Main Accountabilities
1. Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
2. Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
3. Oversee and agree contracts and providers for services including security, parking, cleaning, catering, technology etc.
4. Manage the upkeep of equipment and supplies to meet health and safety standards
5. Ensures that facilities meet government regulations and environmental, health and security standards
6. Inspect buildings’ structures to determine the need for repairs or renovations
7. Review utilities consumption and strive to minimize costs
8. Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
9. Control activities like parking space allocation, waste disposal, building security etc.
10. Allocate office space according to needs
11. Handle insurance plans and service contracts
12. Keep financial and non-financial records
13. Perform analysis and forecasting
14. Optimize the use of space and equipment while reducing operating costs
15. Provide general support to visitors
Experience, Skilles & Education (example)
16. Proven experience as facilities manager or office management, administrative or assistant experience
17. Knowledge of office management responsibilities, systems and procedures
18. Knowledge of basic accounting and finance principles
19. Excellent time management skills and ability to multi-task and prioritise work
20. Excellent verbal and written communication skills
21. Attention to detail and problem solving skills
22. Good analytical/critical thinking
23. BSc/BA in facility management, engineering, business administration or relevant field
24. Relevant professional qualification will be an advantage
Reporting line and organisational level
25. Regional RSHEQ Manager, Regional SHEQ Manager
Internal and external stakeholders of the role
Internal: MD, RSHEQ Manager, SHEQ Manager, Employees
External: Technicians, Groundskeepers, External Contractors etc.