Secretary

At QIMA, we are on a mission to offer our clients smart solutions to make products you can trust.

Operating in over 100 countries, we serve the consumer products, food, and life sciences industries and help more than 30,000 brands, retailers, manufacturers, and growers achieve quality excellence. We combine on-the-ground expertise with digital solutions that bring accuracy, transparency and intelligence for quality and compliance data (

Our Life Sciences Division brings together QIMA BioAlternatives, QIMA Newtone, and QIMA Monasterium ( QIMA Life Sciences is a key player in contract research for the cosmetics, nutraceutical, dermatology, pharmaceutical, and biotech sectors. With over 2000 m² of lab space across France and Germany, we offer comprehensive services in bio-prediction, preclinical efficacy evaluation, and clinical trials. Our team of 150 experts, including 34 PhDs, delivers innovative solutions at every stage of product development. We are committed to scientific excellence and sustainability, contributing to a healthier future alongside our clients.



QIMA Monasterium is based in Münster, Germany, and specializes in pre-clinical and clinical services in dermatology for therapeutics, cosmeceutical, and nutraceutical applications, offering among other clinically relevant ex vivo and in vivo pre-clinical models and state-of-the-art techniques.


Job Description



As a Secretary at Qima Monasterium, you will play a crucial role in maintaining the smooth and efficient functioning of our office. Key responsibilities include:

* Manage and organize daily office activities and schedules, handling correspondence such as emails, phone calls, and mail.
* Prepare, distribute, and maintain internal and external documents, files, records, and databases.
* Arrange and manage appointments, meetings, conferences, and travel itineraries, ensuring deadlines are met.
* Draft, edit, and format reports and presentations, maintaining accuracy and professional presentation.
* Oversee office supplies, coordinate with service providers, and maintain a clean and organized office environment.
* Assist management with projects and tasks, compiling data for reports and presentations as needed.

This job requires 30 hours per week, with a flexible schedule to accommodate business needs.


Qualifications

* Proven experience as a secretary or in a similar administrative role.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent organizational and multitasking abilities.
* Strong written and verbal communication skills.
* Attention to detail and problem-solving skills.
* Ability to work independently and as part of a team.
* Fluent in English.


Additional Information



What we offer:

* Temporary contract with the possibility of extension and eventually unlimited contract.
* Secure job in a future-orientated growing industry.
* Individual, long-term, personal and professional career development.
* Excellent learning and development opportunities to expand your skills and knowledge.
* A good work-life balance thanks to flexible working hours.
* Attractive social benefits (company pension scheme, bonus package).
* A company culture that values respect, diversity, and social responsibility.
* Open working atmosphere with flat hierarchies.
* Advanced technology in a modern workplace Flexible working hours.
* Team building activities, company outings, and parties to build camaraderie.