Moody’s is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don’t meet every single requirement, please apply! You may be a perfect fit for this role or other open roles.
Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.
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Moody's Ratings is one of the world's most respected and widely used credit rating sources. Our assessments and analyzes of a wide range of debtors and securities are valued worldwide for their insight and rigor.
Under the title Office Administrator, we are looking for a generalist who embodies the interface to our internal departments and external service providers / service partners in the areas of facility management and purchasing! This position reports directly to the office manager.
Key Responsibilities:
1. Monitor the condition of our rental space, record fault reports and concerns of our employees, process and manage them
2. Carry out maintenance, minor repairs and troubleshooting independently
3. Support the implementation of conversions, new workplace concepts and (internal) employee relocations
4. Prepare workplaces for new employees, give them an introduction to office processes and provide support when an employee leaves.
5. Obtain offers, negotiate services, place orders after internal approval and coordinate the implementation
6. Determine order quantities for consumables, place orders and check deliveries
7. Process the invoices for the services and orders placed
8. Manage the corporate customer AMEX account and mediate technical questions and challenges between internal and external parties.
9. Conduct business correspondence in German and English
10. Support the office manager in other projects
Qualifications:
11. Completed commercial or technical training
12. Very good knowledge of German and English
13. Several years of experience in a global company as well as experience in project management and the control of service providers
14. Basic understanding of processes in the company, manual skills, and technical understanding
15. First experiences in commercial transaction processing
16. Strong communication skills, negotiating skills and a confident, convincing, but friendly demeanour
17. Quick comprehension, implementation skills, high service orientation, high degree of flexibility, resilience, organizational talent, and a structured way of working
18. Openness to new things, initiative, reliability, a sense of responsibility
19. Independent work if necessary, team player whenever possible
Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.