Reporting to the Corporate Manager and under the guidance of the Senior Corporate Officer, you will be responsible for the following key tasks:You coordinate the opening of bank accounts, draft and sign necessary incorporation documents, create standard service agreements, prepare the share...
Description
Reporting to the Corporate Manager and under the guidance of the Senior Corporate Officer, you will be responsible for the following key tasks:
* You coordinate the opening of bank accounts, draft and sign necessary incorporation documents, create standard service agreements, prepare the share register, handle UBO filings, manage checklists, and initiate the initial STA processes.
* You gather legal documents for the review period, prepare approvals for boards and shareholders, facilitate the signing of relevant documents, ensure all filings with the RCS are properly managed, and maintain communication with auditors when necessary.
* You organize board meetings, manage the issuance of convening notices, assemble comprehensive board packs, and lead the meeting as the chairperson.
* You create minutes for ad-hoc board meetings, review internally drafted and externally prepared meeting minutes, collect required signatures, and ensure proper document storage within designated folders.
* You prepare the board pack for quarterly meetings by issuing convening notices, updating structure charts, compiling agendas, minutes, and attendance lists, collecting business updates, attending meetings, and finalizing the meeting minutes.
* You facilitate the coordination of Extraordinary General Meetings (EGMs) and other shareholder resolutions, manage the signing of documents related to EGMs, update registers if necessary, and oversee filings with the RCS as needed.
* You ensure the timely updating of shares, PECs, and notes registers, while reviewing updates prepared by the operational support team.
* You draft agreements and other legal documents internally, review externally drafted agreements and documents, obtain necessary approvals before execution, collect signatures, and follow up on the finalized versions of documents with clients.
* You collect the needed information for liquidation or dissolution processes, obtain sign-offs, coordinate with the notary, draft agendas for EGMs and Powers of Attorney (POAs), gather documents required for liquidation/dissolution, and file the necessary paperwork with the RCS.
* You maintain and update the corporate database, ensuring all relevant update forms are accurately prepared.
* You manage compliance requests by collecting legal documentation and information to be provided to third parties in order to fulfill Know Your Customer (KYC) requirements.
Profile
* The ideal candidate possesses a Bachelor’s degree, ideally with a specialization in Law.
* The candidate brings a minimum of 2 years of relevant experience in a comparable role within Luxembourg.
* The applicant demonstrates a practical and proactive mindset within the Corporate Team.
* The individual shows a strong desire to learn and grow both personally and professionally in a diverse, dynamic setting, dealing with complex and multifaceted transactions.
* The candidate is highly organized, comfortable managing routine administrative tasks, and pays close attention to detail.
* Excellent communication skills are essential for this role.
* The individual must be a collaborative team player.
* Fluency in both written and spoken English is required.
* Proficiency in Excel is considered advantageous.
* Knowledge of corporate law in Luxembourg is a valuable asset.
Offer
Our client offers a permanent contract in an international working environment.