DEFENSE TRAVEL COORDINATOR Garmisch, Germany Ausschreibungsbereich WHO MAY APPLY: Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Air Force and AAFES-Europe within Germany and EXTERNAL Local National Applicants, who reside in Germany. Hauptaufgaben Arrival and Departure Travel Program - Analyzes requirements and executes the entire administrative travel process. Researches travel restrictions for foreign travelers from over 50 nations and the impact on the event if acceptable solutions are not identified based on research. Analyzes alternatives and develops solutions, in concert with Financial Resource Specialists, which are unique (customized) to each traveler's situation. Customization of travel events typically involved 2,500 – 3,000 actions per year. For each assigned Resident, Outreach, Alumi and Partnership for Peace Consortium (PfPC), the travel coordinator continuously monitors GCMC mission requirements, traveler needs, and transportation availability for arrivals and departures. Prepares all travel orders based on the travelers request, funds availability, and expert knowledge of authorizations IAW the joint travel regulation (JTR). Determines and directs modes of travel which are most advantageous and economical to the US government. Coordinates reservations and ticketing of commercial and military air, land, and sea travel through SATO and advises travelers of restrictions and procedures governing all modes of transportation. Ensures proper country and theater clearances are requested and approved before authorizing travel requests. Compile and update rosters of arriving and departing participants, and maintaining contact with POCs in participants' home countries in order to communicate travel-related information. Prepares arrival roster for transportation contracting officer representative (COR) and other personnel needing arrival data. Acts as travel customer service point of contact before event and during voucher process. Conduct of the program includes: facilitating travel changes via phone, email, or in-person requests; participating in arrival and departure briefings; and answering travel related queries. Recommends solutions to senior level military and government officials. Financial System (Defense Agencies Initiative) - Acts as the foundation for system integrity for the George C. Marshall European Center for Security Studies' financial system, Defense Agencies Initiative (DAI), by evaluating and assessing data prior to submission. Data sources are from different databases, including a management system unique to only the five world-wide regional centers, Regional Center Persons Activity Management System (RCPAMS). Responsible for the entire lifecycle of a travel related accounting transactions, ensuring financial statement accuracy with the timely clearance of unliquidated obligations (ULOs) associated with the research of unmatched disbursements (UMDs) in coordination with Financial Operations Branch. Works closely with the Budget Analysts in the development and maintenance of the Marshall Center Cost Models, two separate and complex models that are used as the basis for presentation and justification of annual appropriations for Resident and Non-Resident courses. Monitors and updates budget data as necessary. Responds to all travel related audit calls and provides necessary KSDs within allotted timeframe. Ensures work conducted in accordance with established GCMC Managers Internal Control Program (MICP) and ensures any significant deficiencies are reported to management. Travel Vouchers - Reviews all travel vouchers, which are typically complex and varied, to ensure correctness and fairness to traveler in compliance with the JTR, DoD financial management regulation (FMR), Defense Security Cooperation Agency (DSCA), and GCMC regulations and policies. Calculate travel authorizations, utilizing multiple currency exchange rates, for meals, lodging, and all transportation requirements, and special traveler needs. Coordinates with the financial resource specialist to verify availability of funds. Assists is settling travel payment errors and disputes for individual cases or events involving more than one traveler. Resolves many unconventional problems regarding payment delays, accounting codes, and travel regulations. Receives specific travel guidance, warnings, and reimbursement procedures, ensuring timely dissemination of applicable information to travelers. Provides guidance concerning international and domestic travel entitlements on the most difficult and complicated cases. Qualifikationsanforderungen Description of the Education & Training Levels: https://acpol2.army.mil/includes/ln_education_training_levels.htm E&T Level I: 2 years of creditable experience as defined in A below PLUS 4 years of experience as defined in B below. Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below. E&T Level II: 1 years of creditable experience as defined in A below PLUS 4 years of experience as defined in B below. E&T Level III: 3 years of creditable experience as defined in B below. E&T Level IV: 2 years of creditable experience as defined in B below. E&T Level V: 1 year of creditable experience as defined in B below. Current employees who have served one year in the same or similar occupation are qualified for the next higher grade. Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc. Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. The amount of the higher level experience must be in a reasonable relation to the required total number of years. Office automation skills required. English and German Language Proficiency Level C1 required. You may test yourself for free at one of the various online providers, who offer tests under the 'Common European Framework of Reference for Languages' (CEFR). Description of the Language Levels: https://portal.chra.army.mil/mnrs?sys_id13a66d71cd2d2d10aaffb5ebb50f5aa0&viewsp&idmnrs_k_article&tablekb_knowledge Auswahlkriterien auswählen General Information for LN Job Announcements - please read: https://portal.chra.army.mil/mnrs?sys_id77e3ac4a5ce32110924578e08ba9227c&viewsp&idmnrs_kb_article&tablekb_knowledge Beschäftigungsbedingungen Employee may perform the work at a location away from the regular worksite (e.g. at home) on a non-routine, ad-hoc basis. This includes work performed to complete a short-term special assignment or to accommodate special circumstances. We offer: - employment in an international environment with a welcoming atmosphere - high level of job security and attractive pay under German tariff agreements (CTA II; Protection Agreement) including, but not limited to, the following tariff entitlements: - 30 days of annual leave; 36 days for severely handicapped employees (Additional time-off on 24 & 31 December per tariff agreement) - vacation and Christmas pay (total of 13 monthly salaries) - various additional social benefits (e.g., employer pension scheme through Allianz group insurance; property accrual payments) Beyond the tariff agreement, - usually, time off on 8-9 U.S. holidays due to work hour redistribution (Governed by shop agreement) - employer-specific programs for flexible work schedules; mobile work; length-of-service/performance awards - health promotion and fitness programs, including free use of employer-run Fitness centers