Job Description
About You
Do you have a passion for people, office space & workplace management by adding your personal touch while improving the teams productivity and well-being? Are you a highly organized, confident person with an approachable and easy-going personality? You love to connect, communicate, and work with all levels of seniority inside and outside the company? Are you detail-oriented while maintaining a pragmatic outlook without compromising quality? If your answers are YES - this is the perfect role for you!
Your Responsibilities
The position of the Office Coordinator plays a crucial role in supporting RepRisk’s growth and its global reach. You will support the team in Berlin as well as it’s subsidiaries, therefore, this is a 100% office based position in our beautiful office in Kreuzberg. Moreover, you will be:
* Representing and supporting the Berlin team as first point of contact for internal stakeholders and external providers;
* Assisting the Head of Operations (General Manager Germany), to execute local strategies, streamline workflows, and improve operational efficiency
* Managing office supplies, communication with vendors, bills, post and ad hoc tasks
* Planning and coordinating multiple office events with an eye for sustainable choices
* Preparing and monitoring invoices in our dedicated expenses app
* Supporting the budgeting process for the local office and keep an overview of the running costs and investments
* Nurturing relationship with property management and managing the office maintanence as well as German Occupational Safety and Health Act (Arbeitsschutzgesetz)
* Coordinating repairs to office equipment and other office procedures as required and in collaboration with IT Support when needed
* Creating internal presentations and coordinating global and local team meetings (e.g. team events, workshops and training)
* Handling multiple ad-hoc projects (e.g. expand Admin Guide and Berlin Team Guide regarding office procedures and best practices)
Qualifications
You Offer
* Minimum of 2 years proven experience in the office and workplace environment
* Experience in a fast-paced, high-growth International Business
* You are highly proficient in both German and English
* Strong project management skills, a flair for digital solutions, and the latest productivity tools
* Advanced skills with MS-Office, -Teams, -Planner, Word and especially Excel and PowerPoint
Additional Information
Please note that we will only consider candidates with a valid work permit.