Project Description:
Join our team at the Böblingen office as a Front Desk Administrator, where your contributions will be essential in ensuring the office operates efficiently and delivers an exceptional experience for visitors, employees, and clients.
Responsibilities:
* Accommodate visitors, internal and external clients
* Operate the switchboard and direct potential clients to relevant departments
* Answer questions and address complaints
* Coordinate conference room bookings and appointments
* Keep office tidy and presentable
* Record, file, and track all outgoing and incoming couriers and sort mail
* Manage all matters pertaining to reception/office appearance and utilities
* Cooperate with Office Manager on the local facility
* Maintain a database of suppliers and service providers
* Issuing keys to employees and visitors
* Order stationary, office products, cleaning, and catering supplies
* Maintain inventory of office equipment
* Record all incoming invoices in our register, gaining appropriate approval where necessary, and forward them to the respective department in a timely fashion
* Updating FD Systems (ED, LuxTown)
* Assist with administrative tasks and provide research and administrative support to other departments and individuals, where necessary
* Support Facility Management services for DXC in Böblingen
* Ad hoc duties as required and directed by your line manager
Mandatory Skills Description:
* Organizational Skills
* Problem Solving
* Multitasking
* Customer Service
* Communication Skills
* Previous experience in a similar role;
Nice-to-Have Skills Description:
* corporate working experience
Languages:
* English: C1 Advanced
* German: C1 Advanced