WEN WIR SUCHEN. We are looking for a dedicated and highly organized Team Assistant and Office Manager (d/f/m) to provide seamless support to two Heads of Department and assist in office management. In this role, you will help cultivate a welcoming and collaborative campus environment while ensuring that daily operations run smoothly, efficiently, and effortlessly. DEINE MISSION. Team Assistant for Upper Management Support of the team in all administrative tasks. Proactive coordination and management of appointments and calendars in general, both internal and external, including management of stakeholder communication. Planning and organization of business trips. Planning, organization and preparation of meetings, including the preparation of meeting minutes if necessary. Carry out regular expense and travel expense reports and process all correspondence. Support in day-to-day tasks, often ad hoc depending of shifting needs throughout the day. Managing, maintaining, and cultivating external contacts. Front Desk Management and Team Support Cover the front desk during the campus’s set business hours in the afternoons and on Fridays, specifically. Greet team and guests with a warm and welcoming demeanor, and ensure all visiting guests are well attended to. Keep the front desk clean and organized. Notify the team of any food deliveries and couriers. Answer and if necessary, forward any telephone and/or email inquiries. Support the wider team with travel management if necessary. Consistently celebrate the team’ successes and milestones through gifts and notes. Building Operations Management Support Receive, process, sort, and organize all mail. Ensure courier parcels have all the correct details for scheduled pick-ups. Second Point of Contact for external vendors such as cleaning company, couriers, maintenance personnel, and Landlord. Preparation and after-care of meeting rooms. Support in the order of all relevant and needed office supplies. In charge of all food and beverages order and maintenance of coffee machines and kitchen appliances. Ensure building-specific operational requirements are met for each event (Emergency Routes, HVAC, Kitchen Appliances etc). WAS DU MITBRINGST. Admin-Focus and great love for details. Pronounced hands-on mentality and flexibility while working in a fast-paced environment. Must have strong verbal and written communication skills. Outstanding interpersonal and multitasking skills. Intermediate to advanced proficiency in Microsoft Office and GSuite, especially an ability to create, edit, and prepare visually engaging presentations. Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and compassion. Customer service and/or event experience a plus. Passion for creative communities. Driver’s License. 3-5 years’ experience in relevant fields. Agency experience welcomed, but not a must. Kaufmännische Ausbildung nice to have. Prior experience in office management a plus, but not essential. WAS WIR BIETEN. A permanent position in one of Berlin's most exciting creative agencies. Challenging projects and inspiring exchange with 40 wonderful colleagues from many different disciplines. The chance to take on a critical role within our organization and help shape the direction KEMMLER KEMMLER. An immediate starting date if you like. INTERESSE GEWECKT? We are looking forward to your application even if you do not meet all requirements. Please apply with your CV, salary expectations and your possible start date via "Apply Here". Über uns WIR SIND KEMMLER KEMMLER. Eine inhabergeführte Agentur in Berlin Kreuzberg. Wir haben uns auf Mode- und Lifestylekunden spezialisiert und arbeiten mit Marken wie Breuninger, Bikini Berlin, BMW M oder Zalando. Kemmler Kemmler wurde gegründet, um mehr Bedeutung, Schönheit und Kultur in Marketing und Kommunikation zu bringen. Wir verbinden ambitioniertes Design und Daten mit kulturellen Einblicken und entwickeln Ideen, die von der physischen bis zur digitalen Welt reichen.