Project Description:
Join us at our Berlin office as an Office Administrator, where your attention to detail and commitment to excellence will elevate both our workspace and customer service.
Responsibilities:
• Oversee office administration and management.
• Implement and maintain office procedures.
• Manage relationships with suppliers and vendors.
• Negotiate contracts and ensure timely delivery of services.
• Supervise office cleanliness, safety, and maintenance.
• Manage incoming mail and shipments.
• Support meeting room reservations efficiently.
• Offer support and guidance to visitors and colleagues.
• Collaborate with internal departments for seamless operations.
• Generate and analyze reports on office space and equipment.
• Facilitate workplace arrangements for employees.
• Process purchase orders and manage internal flow.
• Monitor and optimize office space utilization.
• Provide remote support and training for the Real Estate and Facilities
team as required.
• Support in ensuring compliance with Health & Safety regulations
regarding office-related matters.
• Coordinate movements or space reconfiguration and reorganization
within the office in collaboration with the Direct Manager.
• Conduct regular office inventory and resolve discrepancies.
Mandatory Skills Description:
Organisational Skills, Communication Skills, Customer Service, Multitasking, Problem Solving;
Nice-to-Have Skills Description:
previous experience in a similar role, corporate working experience
Languages:
English: C1 Advanced
German: C2 Proficient