About the Firm Our client is a well established and respected law firm known for providing exceptional legal services to a diverse client base. They foster a supportive and human scale work environment, encouraging positive communication and professional growth for every team member. Your Role as Executive Assistant / Paralegal In this multifaceted position, youll take on a variety of tasks that are vital to the firms operations. Your responsibilities will include: Legal Support: Assist lawyers with KYC, board minutes, contracts, EGMs, and other legal documentation. Front Desk Management: Handle reception duties, manage phone calls, coordinate correspondence, and oversee meeting room arrangements. Administrative Assistance: Create, format, copy, file, and archive documents efficiently to support the team. Office Coordination: Manage office supplies, ensure workspace functionality, resolve IT issues, and coordinate repairs with suppliers. Invoicing Process: Prepare and send invoices, record time, and track expenses using the Avonca system. Marketing Initiatives: Participate in event organization, mailing caigns, and digital communications to support the firms branding efforts. Team Collaboration: Work closely with colleagues to ensure smooth operations across all departments. Your Profile We are seeking a professional who embodies proactivity, reliability, and excellent organizational skills. The ideal candidate: Has at least 3 years of experience in a similar role, ideally within a law firm or legal environment. Holds a bachelor''s degree in executive secretarial studies or languages. Is fluent in French and English, both written and spoken; knowledge of German, Italian, or Luxembourgish is an advantage. Demonstrates proficiency in Microsoft Office (Word, Excel, and PowerPoint). Is organized, detail oriented, and capable of managing multiple tasks under pressure. Excels in adaptability, with a strong ability to handle stress and changing priorities. Possesses excellent interpersonal skills and a customer oriented mindset. Whats in It for You? This role offers more than just a jobits a chance to grow and thrive in a supportive and professional setting. You will benefit from: A Collaborative Environment: Join a firm where feedback, communication, and new ideas are valued. Diverse Challenges: Take on a variety of tasks that keep every day engaging and rewarding. Professional Growth Opportunities: Enhance your personal and professional skills in a respected legal setting. Take the next step in your career and join a firm that values your skills and contributions. Apply now to seize this exciting opportunity!