We help the world run better
At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from.
What you`ll do
As (Senior) Personal Assistant (f/m/d) to Dr. Gero Decker, General Manager of SAP Signavio P&E, you are supporting him in his daily business and his executive responsibilities. Please be aware this is a limited contract position due to a maternity cover leave.
The Role:
* Managing calendar and inbox of the General Manager of SAP Signavio P&E end-to-end
* Scheduling and coordinating meetings for him including all logistical preparations with foresight (e.g. booking of sufficient meeting rooms, required transfers, additional requirements for the meeting like catering, alignment with the IT on the set-up)
* Supporting with leadership team offsites and team meetings
* Monitoring actions and managing reminders independently
* Managing internal and external correspondence with high profession
* Co-ordination of travel arrangements including organizational preparation and follow-up activities like travel expenses. This includes also complex global travel with visa processes, transfer scheduling and time
difference considerations
* Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, inventory etc.
* Perform and monitor purchase activities (e.g., office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders
* Manage shared drives and communities
* Supporting the General Manager of SAP Signavio P&E and his direct reports with knowledge sharing, administrative tasks and guidance, community building and best practice sharing
* Managing customer contact E-mails and continuous exchange with sales colleagues
* Update materials including PowerPoint and excel spreadsheets for meetings and presentations
What you bring:
* Proven record of excellent organizational skills
* High level of flexibility, proactive, independent working attitude, and mindset of an excellent team player
* High impact interpersonal, networking and communication skills, comfortable to work on all hierarchy levels of the organization, act self-confidently with top management executives
* Ability to multi-task and deliver highest quality work under time constraints and in complex environments with little supervision, demonstrate creativity in solving upcoming problems
* Highest level of customer-centricity, integrity, and confidentiality
* Members and a proven record of organizational and communication skills
* Fluency in German (to review/prepare documents/E-Mails in German) and English - both written and spoken
* Excellent knowledge in MS office applications
* High degree of accountability in support of executives, safeguarding confidential information
* Must be able to work with little supervision on daily assignments and must be able to take initiative in all tasks
* Network within SAP and experience in administrative roles ideally with executives and Executive Board is a plus
IMPORTANT: The start date for this role depends on when maternity leave begins, which could be anytime between mid-July and mid-August. The contract is set for 12 months starting from the maternity leave but might end sooner if the employee opts to come back earlier than planned.
Meet your team:
SAP Signavio a market leader for helping organizations achieve process excellence and drive business process transformation in an holistic, data-driven and intuitive way. The SAP Signavio Process Transformation Suite helps organizations understand, improve, and transform their business processes at scale, accelerating their journey to digital transformation, operational excellence, and customer centricity. Over 4,000 enterprise customers across the globe use SAP Signavio solutions to mine, model, simulate, analyze, optimize, and execute more than 5 million core business processes.
Bring out your best
SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.
We win with inclusion
SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.
SAP is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com.
For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.
Requisition ID: 424549 | Work Area: Sekretariat / Assistenz | Expected Travel: 0 - 10% | Career Status: Berufserfahren | Employment Type: Vollzeit, befristet | Additional Locations: Postdam, Waldorf, Munich and Dresden #LI-Hybrid