Head of Department – Project Acquisition and Tender Management
GITEC-IGIP GmbH is seeking a strong, multi-lingual professional to lead its Acquisition and Tender Management Department. If you are proficient in English and French, are motivated to work in an international and dynamic organization in the international development sector, then apply for this position based in Cologne, Germany.
Basic Parameters
Country / City: Germany / Cologne
Project Start: At the earliest opportunity
Duration: Salaried Employment (initially fixed term for 2 years)
Deadline: As soon as possible / until filled
About the Company
GITEC-IGIP GmbH is a leading consulting company for international development cooperation projects headquartered in Germany’s fourth-largest city, Cologne. GITEC-IGIP’s multi-cultural team and global network of companies and offices around the world have more than five decades of professional experience across four continents. Our companies lead mainly publicly financed development projects.
The Team
The International Project Acquisition / Tender Management Department supports our technical departments in preparing expressions of interest / pre-qualifications (EoI / PQ) and technical and financial offers for public tenders. The team coordinates all administrative aspects of the tender process, ensuring the successful preparation and submission of competitive tenders.
Main Duties in this Position
* Lead, manage, and develop a team of currently five international colleagues
* Represent the department's interests toward management and external stakeholders
* Liaison and close coordination with technical departments
* Monitor the department’s progress, ensuring timely and accurate reporting to management
* Chair regular Acquisition meetings with management and technical department heads
* Identify and manage risks within the department
* Oversee the preparation and submission of tenders, ensuring adherence to deadlines and high-quality standards
* Identify opportunities for process improvements
* Assisting with key team tasks as needed
Department Core Responsibilities
* Identification of suitable tenders on the market and analysis of tender documents
* Coordinate the EoI / tender teams in the preparation of expressions of interest (EoI) and tender documents
* Communicate with national and international partners, funding organisations, clients, and project staff
* Ensure the accuracy and completeness of all administrative documents
* Formulate non-technical proposal components
* Format documents to the highest quality standards using Microsoft Office products
* Compile and submit the final EoI / offer documents
* Manage and maintain relevant data and databases
Educational Background
* University Degree (Bachelor’s or Master’s) in a relevant field
* Very strong language skills:
o Fluent in English and French
o Ideally strong proficiency in Spanish OR German
o Portuguese language skills are a plus
Required Expertise / Profile
* Several years of experience managing projects and/or teams
* Strong leadership abilities with excellent communication and organizational skills
* Strategic thinking and problem-solving competency
* Expertise in Microsoft Office and managing large documents
* Organisational skills, especially under time pressure
* Ability to work independently with a strong sense of responsibility
* Previous experience in acquisition support or global tender management is an advantage
Our Offer
* An interesting and challenging position in the field of international project management
* A dynamic, multicultural, and open-minded work environment
* Flexible working hours and a modern corporate culture
* A competitive salary, ranging from EUR 55,000-60,000
If You Are Interested
We look forward to receiving your application documents including a motivational statement, CV, copies of relevant degrees, and work certificates.
Please submit your application documents (in English) through the online application form below stating the Job ref. no.: ACQ_TM-GIT-12.2024
Or by email to: careers@gic-group.com
Please note that we can only consider applicants with a valid residence and work permit for Germany / European Union.
Apply Online
We would be glad to receive your candidacy.
Please Send Us:
* Your most recent English CV including full contact details, fee expectations, and details on availability
* Copies of relevant diplomas
* Employee certificates
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GmbH
Carlswerkstr. 13d
51063 Cologne
Germany
P: +49 (0) 221 29 203 600
F: +49 (0) 221 29 203 601
contact@gic-group.com
www.gitec-consult.com
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