Project Description:
Join our Team as a Front Desk Administrator in our Munich Garching office! You play an important role in ensuring the office space is well maintained while providing a high level of customer service.
Responsibilities:
Accommodate visitors, internal and external clients • Keep office tidy and presentable • Operate switchboard and direct potential clients to relevant departments • Answer questions and address complaints • Coordinate conference room bookings and appointments • Record, file and track all outgoing and incoming courier and sort mail • Manage all matters pertaining to reception/office appearance and utilities • Cooperate with Office Manager on local facility • Maintain database of suppliers and service providers • Issuing keys to employees and visitors • Order stationary, office products, cleaning and catering supplies • Maintain inventory of office equipment • Record all incoming invoices in our register, gaining appropriate approval where necessary, and forward to the respective department in a timely fashion • Updating FD Systems (ED, LuxTown) • Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary • Ad hoc duties as required and directed by your line manager
Mandatory Skills Description:
Organizational Skills, Problem Solving, Multitasking, Customer Service, Communication Skills;
Nice-to-Have Skills Description:
previous experience in a similar role, corporate working experience;
Languages:
English: C2 Proficient
German: C2 Proficient