Do you want to help create the future of healthcare? Our name, Siemens Healthineers, was selected to honor our people who dedicate their energy and passion to this cause. It reflects their pioneering spirit combined with our long history of engineering in the ever-evolving healthcare industry.
We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sound interesting?
Then come and join our global team as Executive Assistant (f/m/d) to the Head of Marketing, Sales and Communications at Advanced Therapies to play a key role in ensuring the smooth running of the international team.
Your tasks and responsibilities:
1. You will successfully coordinate complex diaries, prioritise and resolve scheduling conflicts
2. Act as the main point of contact for a wide range of internal and external contacts, including international guests, clients and key opinion leaders
3. You will plan meetings and workshops and assist in the preparation of presentations by drafting agendas, managing invitations and participants and organising rooms, catering and other necessary equipment or logistics. You will document the results including action points
4. You will be responsible for organising business trips (flights, hotel reservations, visas, etc.) and processing travel expense reports
5. You will provide administrative support for project planning, milestone tracking and follow-up with key stakeholders as required
6. You will support the design and editing of presentations (mainly in English)
7. You will process orders and support invoice processing and reconciliation of accounts payable in accordance with internal guidelines
8. You will support other general office activities, including inventory management and processing correspondence in German and English
9. You will work closely with the other assistants in Advanced Therapies to provide back-up support as required
Your qualifications and experience:
10. You have completed vocational training
11. You have many years of professional experience in relevant areas, e.g. in strategic planning, as an executive assistant or similar
12. You have several years of professional experience as an executive assistant and in dealing with internal or external managers
13. You have experience of working in an international team and are culturally sensitive
14. You are familiar with MS Office products such as Outlook, Word, Excel or PowerPoint
15. Ideally, you are already familiar with Siemens applications and the relevant processes
Your attributes and skills:
16. You are business fluent in English and German, both written and spoken
17. You have proven experience in handling sensitive and confidential information and have a strong attention to detail
18. You are proactive, structured and able to work under pressure
19. You enjoy learning new things
20. Planning, organisational and communication skills, a confident manner, initiative, customer focus, flexibility and the ability to work independently complete your profile
Our global team:
Siemens Healthineers is a leading global medical technology company. 72,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. An estimated 5 million patients across the globe benefit every day from our innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services.
Our culture:
As an equal opportunity employer, we welcome applications from individuals with disabilities.
Wish to find out more before applying? Contact us: +49 (9131) / 17 – 1717, if you wish to discuss any initial questions with our recruitment team. The contact person handling this job ad is Simone Morgenstern.
We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. Clickto get started.
Siemens Healthineers Germany was awarded the Great Place to Work® certificate.