Job Description
Stellenangebot\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\t\n\t\t[\n\t\t](https://www.nanostone.com/) \n\n\t\n\t\n\t\t Executive Assistant (m/f/d) \n\t\t\n\t\t\t Company Background \n\t\t\tAt Nanostone Water, we're engineering water treatment solutions that \n\t\t\tshape the future of water sustainability. Our advanced ceramic-based \n\t\t\tfiltration technology is at the forefront of tackling one of the most \n\t\t\tcritical issues of our times: ensuring clean water access in rapidly \n\t\t\turbanizing regions. As urban populations and industrial activities expand, \n\t\t\twhile water quality and availability worsen, yet demands for water rise, \n\t\t\tour innovative technology emerges as a critical solution, safeguarding \n\t\t\tthe well-being of communities and industries alike.\n\n\t\t\t\n\n\t\t\tEstablished in 2012, Nanostone Water has devoted years to refining a \n\t\t\tmethod that is not only effective at treating the most challenging water \n\t\t\tquality conditions but also prioritizes environmental stewardship and \n\t\t\tmaximum use of limited space.
Our automated certified ceramic module \n\t\t\tproduction facility in Halberstadt, Germany is a highlight to our dedication \n\t\t\tto excellence and scalability, preparing us for impactful global presence.\n\t\t\t\n\n\t\t\t Role Overview \n\t\t\t\n\t\t\tAs the Executive Assistant for Nanostone, you will provide general administrative \n\t\t\tsupport to the company’s global executive management team, and local \n\t\t\tadministrative oversight for the company’s German headquarters in Halberstadt. \n\t\t\tYou will also have global responsibility for management of corporate \n\t\t\tand commercial legal documents and contracts. \n\n\t\t\n\n\t\t\n\t\t\t Key Responsibilities \n\t\t\t\n\n\t\t\t\t* Provide administrative support to executive management (e.g.
\n\t\t\t\ttravel arrangements, meeting hosting/logistics).\n\n\t\t\t\t* Establish and manage process for approving and receiving visitors \n\t\t\t\tto Halberstadt site. Ensure that confidentiality provisions are \n\t\t\t\tfollowed. \n\n\t\t\t\t* Monitor company central email & phone contact lines, forwarding \n\t\t\t\tinformation to appropriate company contacts.\n\n\t\t\t\t* Support the Sales Process and Proposal Management.\n\n\t\t\t\t* Develop and maintain standardized filing structure for legal \n\t\t\t\tdocuments.\n\n\t\t\t\t* Support project managers as contract administrator.
Ensure appropriate \n\t\t\t\tdocumentation management, and timely issuance of invoices and collection \n\t\t\t\tof payments.\n\n\t\t\t\t* Location – Halberstadt. Expected to work predominantly on-site; \n\t\t\t\tallowance for occasional work-from-home days.\n\n\t\t\t\n\t\t\n\n\t\t\n\t\t\t Qualifications \n\t\t\t\n\n\t\t\t\t* Bachelor degree or corresponding qualification and / or experience. \n\t\t\t\tAlternatively, appropriate apprenticeship and experience.\n\n\t\t\t\t* 10+ years of administrative experience, with a background in \n\t\t\t\tlegal administration and/or contract administration and sales backoffice \n\t\t\t\tpreferred.\n\n\t\t\t\t* Highly organized and structured individual.\n\n\t\t\t\t* Demonstrated ability to develop and manage internal business \n\t\t\t\tprocesses.\n\n\t\t\t\t* Capable of working relatively independently with minimal direction.\n\n\t\t\t\t* Good MS Office skills (Office 365, Sharepoint, OneDrive).\n\n\t\t\t\t* Fluent written and oral communication in both English and German.\n\n\t\t\t\n\t\t\n\n\t\t\n\t\t\t Join Us \n\t\t\tJoin us at Nanostone Water, where your expertise meets our passion \n\t\t\tfor making a difference.
Together, we can tackle ‘challenging water’ \n\t\t\tand create a future where communities and industries flourish in better \n\t\t\tharmony with their environment.\n\n\t\t\n\n\t\t\n\t\t\t Kontakt \n\t\t\tMail: [your-future@nanostone.com](mailto:your-future@nanostone.com)