Post Context/Post Summary Headquarters JSEC provides a resilient operational-level Joint Headquarters, capable of supporting 24/7 operations to coordinate enablement (at the operational level) and, on order, the execution of reinforcement by forces (RbyFo) and sustainment flow in order to contribute to the Alliance's ability to project and sustain combat power into, across and from the Area of Responsibility (AOR), and, if required, into a Joint Operations Area (JOA). The Support Directorate (SPT) is responsible for providing cross-functional expertise in Supply and Services, HNS Military Engineering (MILENG), Medical Support, Maintenance, CIS, Human Resources (HR) matters and Logistics Information Management. The J1 Division is responsible for HR plans, policy, guidance, technical support and programmes for the HQ and the supported organisations. The Civilian Personnel Branch (CPB) is responsible for implementing workforce policies and procedures pertaining to recruitment, remuneration, as well as employment of civilian HR, on which it assists and advises all the staff. The incumbent is responsible for the management and administration of civilian personnel as well as for the provision of Civilian Human Resources services to HQ JSEC. Principal Duties The incumbent's duties are: 1. Setting up the newly created Civilian Personnel Branch inside HQ JSEC J1 Division, working together with J1 Workforce Branch in applying NATO HR policy and adapting HR policy to JSEC specific needs; 2. Advises COM JSEC on issues ranging from strategic human capital planning and development to matters pertaining to individual employees; 3. Holds formal and direct delegated authority for managing and administering NATO International Civilians, Temporary civilians and Consultants of HQ JSEC in full application of the NATO Civilian Personnel Regulations, to include personal decision making authority on items pertaining to recruitment, appointment, contract management, performance, working hours, leave management, discipline, grievances, payment of allowances, separation, and deployment; 4. Legally accountable for appointment, contract management and separation for all civilian staff; 5. Decides on employment and remunerative aspects of civilian employment and assigned functional area. Such decisions may require coordination within the HQ and with the same functional area in lateral, and superior HQs. 6. Negotiates agreements with worker associations and unions, Host Nation Ministries of Labour social security and labour agencies in the Host Nation thus committing the Organization to a course of action; 7. Interacts with civilians and Host Nation authorities; 8. Acts as major player in the periodic reorganisation and change of HQ JSEC. Acts as change manager, identifying opportunities for building on the organization’s civilian capacity, proposing transformations aimed at enhancing organizational flexibility, responsiveness, and productivity; 9. Ensures adequate professional development and training for the CHRM staff to reduce liability for the organization; 10. Holds the authority within the HQ for the funding of personnel. Develops and certifies payroll and budget inputs and calculations; Special Requirements and Additional Duties The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 180 days. The employee may be required to perform a similar range of duties elsewhere within the organization at the same grade without there being any change to the contract. Essential Qualifications a. Professional/Experience 1) Minimum of 6 years of experience in Human Resource Management such as personnel management, including military or civilian personnel (e.g. distribution and assignment of personnel, staffing, professional development, employee relations advisory services, classification of the positions, retirement process, administration and performance management process) 2) Minimum of 4 years of experience in leading HR teams; b. Education/Training University Degree in human resources management, business administration, law, social sciences, or related field, public administration or related discipline and 6 years post related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 8 years post and function related experience. c. Language English - SLP 3333 - (Listening, Speaking, Reading and Writing) Desirable Qualifications a. Professional Experience 1) Proven experience in planning budget planning 2) Knowledge of Host Nation labour legislation and labour relations practices; 3) Proven experience and comprehensive knowledge of NATO regulations and procedures related to the administration of civilians; 4) Proven experience in developing and implementing HR policies and processes; 5) Experience in working in a military organization at national or international level 6) Experience working in an international organization b. Language German - SLP 2222 - (Listening, Speaking, Reading and Writing) Attributes/Competencies • Personal Attributes: The incumbent is responsible for implementing NATO HR policies, procedures, and compliance with the highest standards of integrity. At the same time, JSEC is in a period of transition and reorganization, and requires a forward-thinking individual who can bring fresh ideas, challenge conventional approaches, and drive innovation within the given system. The ideal candidate will have the ability to navigate complex structures while also possessing the agility to think outside the box and propose dynamic solutions to evolving challenges. Flexibility, a strong sense of responsibility, and a collaborative mindset are essential in ensuring that JSEC’s civilian workforce practices remain effective, compliant, and responsive to the changing needs of the organization. The incumbent is self-supervisory in own professional field, working in line with general policies and goals, which he/she takes part in formulating. Guidance and/or functional review available from chain of command and higher headquarters. Initiative and high work standards, the ability to energize and mobilize, original thought and an imaginative approach should characterize the individual charged with proposing solutions for handling negotiations, resolving conflicts, developing policy and new methodologies for dealing with evolving requirements and changing environment to include international and local labour laws in peace-time and operational settings. The Head of the Civilian Personnel Branch must have strong analytical skills and be capable of highly critical thinking in the face of new issues and in applying research methods to conducting pertinent surveys, under stringent time constraints due to operational requirements. Inter-personal sensitivity and strong communication skills, both oral and written, maturity, poise, tact, firmness and persuasion are crucial to successful performance of duties, which involve extensive interaction with a wide range of interlocutors. Must be able to resolve difficult or delicate personnel issues in areas of disagreement between staff member and management and different Organizational entities, usually in a situation where several complex problems co-exist and/or characterised by significant time pressure. Considerable professional judgment is required to make decisions on personnel matters within the general framework of available procedural guidance. Frequently works under pressure, works long/irregular hours, carries high workload, so good health is essential. Must be able to travel regularly on duty and to theatres of operation without interrupting services utilising modern Information technology. Often required, due to budgetary and operational restrains, to find solutions from several options each carrying risks, when binding the Organization to a specific course of action. • Professional Contacts \: Has direct access to the Heads of NATO bodies of all Organizations served. Interfaces with HN labour authorities at Ministerial level. Internal co-ordination with other sections, branches and divisions, up to Command Group level, includes Legal Advisor, Financial Controller and Civilian Staff Association and LWR Committee Chair. External co-ordination with ACO on personnel policy and human capital issues. Represents the headquarters at the NATO Advisory Panel on Administration and the ACO Civilian Personnel Officers’ Conference. External contacts include executive-level representatives of host-nation Ministry of Labour, Ministry of Foreign affairs and local officials of host-nation government agencies. Maintains external contact with various professional organizations. Maintains contact with the Senior National Representatives to discuss items of common interest to represented populations. • Contribution to Objectives: Develops and helps to meet goals for the NATO professional HR community. Develops and assists in meeting goals of HQ JSEC specifically in the fields of HR policy, project management, budget development and management and in the implementation of the full range of personnel services ranging from recruitment to separation. Develops strategies to inspire and mobilize assigned/administered HR assets, during organizational change and periods of constant restructuring, in addition to improving standing organizations. REMARKS: Duration of contract: Serving staff members will be offered a contract according to the NATO Civilian Personnel Regulations (NCPR). Newly recruited staff will be offered a definite duration contract of three years normally followed by an indefinite duration contract. The salary will be the basic entry-level monthly salary defined by the NATO Grade of the post, which may be augmented by allowances based on the selected staff member’s eligibility, and which is subject to the withholding of approximately 20% for pension and medical insurance contributions. NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement, and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations. Building integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency, and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work. Applicants who prove to be competent for the post but who are not successful in this competition may be offered an appointment in another post of a similar nature, which might become vacant in the near future, albeit at the same or lower grade, provided they meet the necessary requirements. We believe that all people are capable of great things. Because of this, we encourage you to apply even if you do not meet all of the criteria listed within this job description. HOW TO APPLY FOR A NATO CIVILIAN POST AT SHAPE: Applications are to be submitted using NATO Talent Acquisition Platform (NTAP) ( https\://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en ). Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted. More information to be found on these links: 6 Tips for Applying to NATO Application Process Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications. Appointment is subject to obtaining a NS security clearance and a medical certificate. Remarks: A. Only nationals from the 32 NATO member states can apply for vacancies at SHAPE. B. Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed, or, re-submit the application. C. Qualified redundant staff of the same grade interested in this post should inform this office, via their HR/Personnel Office by not later than vacancy’s closing date. D. Candidates’ individual telephone, e-mail or telefax enquiries cannot be dealt with. All candidates will receive an answer indicating the outcome of their application. E. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate