The Opportunity
This position works out of our Wiesbaden location in the Abbott Diabetes Care -Abbott GmbH.We’refocused on helping people with diabetes manage their health with life-changing products that provideaccuratedata to drive better-informed decisions.We’rerevolutionizing the way peoplemonitortheir glucose levels with our new sensing technology.
In this role you will provide full administrative support to Directors and Managers of the Abbott Diabetes Care EMEAP Headquarter. The team assistant will show a conscientious, pro-active and dedicated approach to all aspects of the job role ensuring tasks are completed to the highest standard and within agreed time frames.
Your Tasks:
1. Provide administrative support to the Commercial Team and the IT Team as well as cross functional teams of the Abbott Diabetes Care EMEAP Headquarter
2. Provide support with calendar management for Directors by setting up regularly occurring 1:1 meetings, team meetings, conf. calls
3. Arrange travel requirements for Directors and Managers in line with Abbott policies, prepare visa documents, arrange hotel bookings & transfers
4. Prepare travel expense reports for Directors in a timely manner and according to the Abbott travel policy
5. Plan & organize internal, external & virtual meetings across Europe using internal systems in line with ABBOTT policies
6. Provide Accounting & Finance related project support; including supplier selection & set up; creation of shopping carts and follow up on invoices & credit notes (in SAP/SRM)
7. Coordinate and organize On- and Off-Boarding
8. Provide support and back-up for other members of the HQ Assistant’s Team during leave or workload peaks to ensure an overall adequate level of assistance to the HQ Management team
Your Qualification:
9. Minimum of 5 years’ experience as Administrative Assistant
10. Excellent organizational & planning skills, practical in work approach and ability to prioritize
11. Ability to take the initiative and to work within a team environment requiring collaboration and communication
12. Able to work unsupervised with a highly professional approach possessing excellent interpersonal skills relative to the diversity of levels in the business and the cultural diversity at which interaction is required
13. Affinity & accuracy with numbers and Finance and Accounting related processes and policies is required
14. Excellent working knowledge of Microsoft Office and other work processing programs as well as the SAP (SRM) program
15. Fluent English and German oral and written communication skills. Fluency in an additional European language is beneficial