Your tasks:
As the CEO Executive Assistant, you will play a crucial role in ensuring the smooth operation of the CEO’s office. You will be responsible for managing the CEO’s schedule, coordinating meetings, handling communications, and assisting with various administrative tasks. Your ability to anticipate needs, think critically, and offer solutions to problems will be essential.︉
1. Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements (flights, hotels, rentals)
2. Prepare and edit correspondence, reports and presentations, translates documents
3. Act as a liaison between the CEO and internal/ external stakeholders
4. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items
5. Logistically organizes company events (workshops, meetings, protocol dinners, reservations etc)
6. Coordinating the flow of correspondence and written and electronic communications
7. Handle confidential information with discretion and professionalism
8. Assist with special projects and initiatives as needed
9. Maintains relations with the CEO's business partners
10. Perform general administrative duties
Your skills:
With this knowledge you will strengthen our team.
11. Bachelor’s degree in business administration, communications, or a related field
12. Proven experience as an Executive Assistant or in a similar role is a plus
13. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
14. Excellent organizational and prioritization skills, with focus on details
15. Learning agility, business mindset
16. Diplomacy, ability to collaborate in an international environment
17. Quality orientation, analytical and strategic skills
18. Strong written and verbal communication skills, sociability
19. Distributive attention, observation skills
20. High level of discretion and confidentiality
21. Dynamism, willingness to travel within the country and abroad
22. Fluency in German and English is mandatory
What we offer:
You can look forward to a secure job with an internationally successful company that is at the cutting edge of refrigeration and air conditioning technology.
23. An open corporate culture and a dynamic and challenging environment
24. Exciting projects with creative freedom, short decision-making paths and team spirit
25. An attractive remuneration package
Have we sparked your interest?
We are looking forward to receiving your application. Your data will of course be treated confidentially.
If you have any questions, please contact Iuliana Milancovici: iuliana.milancovici@guentner.com