Job Title: People Coordinator (m/f/d)
Based At: Ingolstadt Village / Wertheim Village (Home-Office possibilities)
Fixed-term contract
KEY RESPONSIBILITIES
Coordinate and be actively involved in all general People/HR matters, during all phases of employer lifecycle, in particular:
General administration
1. Manage critical administrative tasks for the Country including on-boarding process, equipment set-up, people systems maintenance, liaising with new joiners and line managers, payroll and benefits set up
2. Take full ownership and responsibility of People administrative and transactional services including:
3. Monthly payroll input, benefits & pensions administration, involving third-party suppliers and government bodies
4. End-to-end systems and data maintenance administration
5. People experience and recognition administration
6. Prepare and issue all relevant correspondence to employees (e.g. contracts, change of role, promotions, references, mortgage letters, employee relations matters etc.)
7. Manage critical administrative tasks within the end-to-end leavers process
8. Pro-actively build, maintain and refresh local employment law knowledge
9. Advise where necessary on day to day questions from the employees
10. Draft general correspondence
11. Support the People team in conducting talent reviews and succession planning
12. Keep database and archive up-to-date and in compliance with legal requirements
13. Management of payment orders, budget admin, onboarding of and liaising with third-party suppliers
14. Liaise with the Payroll team with regard to benefits, contractual and other changes
15. Leaver administration
Attraction/ Recruitment/ Onboarding
16. General administration of recruitment process
17. Setting-up and follow-up of interviews
18. Request references and follow-up during recruitment process
19. Establish and maintain contact with universities; coordination of internships
20. Coordinate new-joiner process and on-boarding
Training & Development
21. Close cooperation with the Training and Development team as well as other departments to deliver tailored training solutions
22. Actively participate in development and execution of training initiatives
PROJECTS
23. Coordinate the organisation of Job Fairs and actively participate in them
24. Work closely with the People Director and HR Business Partner on Feel Good and Do Good Projects; assist in the design, launch and implementation of various other People projects
SKILLS AND QUALIFICATIONS
25. 1-4 years of previous experience of working within an HR environment as an HR Generalist, preferably in a fast-paced, matrix, international environment
26. Knowledge and practical application of HR practices
27. Knowledge of German labour law
28. Excellent oral and written communication skills in both German and English; other languages are a plus
29. Skilled in use of the MS-Office-package and other usual software
30. Ability to work under pressure
31. Accuracy and attention to detail
32. Strong organisational skills and ability to prioritise work load
33. Confidentiality