We are looking for one of our international clients in Luxembourg a Compensation and employment specialist on an interim contract for one year.
The selected candidate supports the HR team and reports to the Head of Human Resources and Organisation.
Main Responsibilities
* Ensure timely processing and execution of payroll and insurance premium payments, in collaboration with the payroll provider and insurers.
* Assist in the annual compensation review process, manage yearly salary adjustments and performance award calculations, including updates in the HR information system.
* Update salary scales, tax brackets, allowances, and grants, and make necessary payroll adjustments.
* Coordinate with the tax advisor for tax return preparation, staff information sessions, and ad hoc inquiries.
* Manage vendor relationships for payroll and insurance services (primarily retirement and healthcare plans) and participate in related procurement processes.
* Supervise the annual data validation exercise, with support from the Rewards and Employment Officer responsible for HR data management and C&B communications.
* Respond to staff inquiries regarding compensation and benefits, and proactively develop communication materials for staff.
* Assist in the preparation and monitoring of the HR budget related to payroll and insurance.
* Maintain an active network of contacts with relevant internal and external counterparts (e.g., HR controlling or payroll services of other EU institutions).
* Serve as a backup for the Rewards and Employment Officer responsible for HR administration, ensuring business continuity in their absence.
* Participate in functional and cross-functional initiatives and projects as needed.
Relevant experience and skills
* University degree, preferably in human resources, business administration, or accounting.
* At least four years of relevant experience in personnel administration, payroll, and/or accounting, including experience as a Compensation and Benefits specialist.
* Proficiency in MS Office Software Applications (particularly Outlook and Excel).
* Familiarity with various types of incentives and benefits.
* Relevant experience working in an international organization is an advantage.
* Extensive knowledge of information systems such as Oracle Fusion or another HRIS/ERP is considered an asset.
* Excellent drafting and oral communication skills in English. Any additional language would be an asset.
* Strong numerical and analytical skills.
* Excellent organizational and time management skills.
* Strong verbal and communication skills with a demonstrated capacity to interact with people at all levels of the organization.
* Strong interpersonal skills with the ability to interact with tact and diplomacy.
* Proactivity and service orientation.
* Attention to detail.
* Ability to maintain and manage information of a confidential or sensitive nature.
* Adaptability to changing conditions.
* Ability to work effectively as a team player in a multicultural environment.