A leading global law firm, recognized for its expertise in complex sectors and high-profile cases. The firm is committed to diversity, integrity, and excellence, fostering a collaborative and inclusive work culture that has earned it recognition as a "Great Place to Work."
As a Bilingual Legal Secretary, you will provide essential administrative support to lawyers and teams within the firm. Your key responsibilities will include:
* Document Management: Preparing, scanning, filing, and maintaining documents in the firm’s electronic platforms.
* Apostille & Legalization Coordination: Handling requests for document authentication.
* Call & Conference Management: Managing incoming calls and organizing conference calls.
* Correspondence Handling: Processing emails and letters, ensuring they are forwarded or archived as needed.
* Calendar Management: Organizing lawyers’ schedules and appointments via Outlook.
* Time Entry: Recording billable hours in the firm’s tracking system.
* Travel & Expenses: Arranging travel and preparing expense reports.
* Meeting Coordination: Scheduling meetings, booking rooms, and managing necessary equipment and catering.
* Billing Support: Assisting with client billing processes.
* CRM & IT Support: Updating the CRM system and collaborating with IT support for technical needs.
* Office Supplies Management: Ordering office supplies and overseeing general administrative needs.
* Education: Secondary-level education required; university studies are a plus.
* Experience: Minimum of 3 years as a legal secretary, ideally in a law firm in Luxembourg.
* Languages: Fluent in French and English (C1/C2 level); German and Luxembourgish are a plus.
Key Skills
* Strong organizational and interpersonal skills.
* Ability to work independently while being a team player.
* High attention to detail and ability to manage priorities.
* Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
* Willingness to learn new skills and handle multiple tasks simultaneously.
* A dynamic and international environment, allowing you to develop your skills alongside top professionals.
* An inclusive and collaborative workplace, committed to diversity and equal opportunities.
* Recognized as a "Great Place to Work", fostering both professional and personal growth.
* Opportunities for career development within a prestigious firm with exciting global projects.
* Competitive working conditions and an attractive package.
Recruitment Process
1. First interview: Virtual meeting with the HR team in London for an initial introduction to the role and the firm.
2. Second interview: In-person meeting in Luxembourg with the HR Director and a Partner to discuss your background and suitability for the role in more detail.