Team Assistant
Key responsibilities
Reporting to the Head of CTO Office and Member of the Board of Management, in this Team Assistant role, you will provide an efficient and responsive administrative, organisational, and logistical service to the CTO office team. You will ensure that the CTO office can focus on strategic matters by processing delegable tasks.
As a Team Assistant, you are in charge of the following responsibilities:
* Ensure busy schedule/ calendar commitments, documents, and (international) travel arrangements - flights, hotels, visa, personal bookings and reimbursements - are managed effectively.
* Represent the CTO office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate.
* Support the office management with tasks as post service, office supply & giveaways ordering, preparation of conference rooms & caterings and welcoming of visitors, coordination of IT problems, etc.
* Supporting event management such as workshops, internal meetings, offsites including event preparation, location finding, catering, supplier management, invoice/reimbursement processing.
* Processing invoices and reimburesements and supporting the contract management and precurement processes.
* On an ad-hob basis, support the CTO Office and other executive or senior team members with some initiatives, and coordination of cross-functional tasks. events, offsites etc.
* Supporting onboarding and offboarding, as well as the emails distribution list maintenance.
What you bring
* Knowledge and familiarity with Allianz’s travel and expense management as well as time management system.
* Knowledge and familiarity with Allianz’s precurement system such as ARIBA.
* A strong sense of confidentiality and reliability.
* Fluent in English and have good verbal and written communication skills.
* Strong knowledge of Outlook, Microsoft Word, and Excel.
* Good interpersonal skills and an highly organzied working manner.
* Professional training or degree in Business Administration/ Office Administration.
* Demonstrable experience (2-3 years) in an administration/ assistant role.
* Experience in booking of travel and accommodation, invoice and reimbursement processing, supplier managemement.
* Excellent command of general office application tools e.g. Power Point, Excel, Word.
What we offer
Our employees play an integral part in our success as a business. We appreciate that each of our employees are unique and have unique needs, ambitions and we enjoy being a part of their journey.
We are there to empower and encourage you with your personal and professional development ensuring that you take control by offering a large variety of courses and targeted development programs.
All that in a global environment where international mobility and career progression are encouraged. Caring for your health and wellbeing is key priority for us. This is why we build Work Well programs to providing you with peace of mind and give the flexibility in planning and arranging for a better work-life balance.
64512 | Human Resources | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent
Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation. Great to have you on board. Let's care for tomorrow.
Note: Diversity of minds is an integral part of Allianz’ company culture. One means to achieve diverse teams is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company encourages its employees to have motivation in gaining varied skills from different positions and to collect experiences from across Allianz Group.