Our client, a European institution, is looking for an Administrative Assistant who speaks English and French fluently. This is a temporary contract.
Key Accountabilities:
* Digital Regulatory Database Management: Assist in maintaining and updating the digital regulatory database, available on the SharePoint platform. This includes managing access rights, structuring information displays, inputting data, and improving work processes.
* Operational Support: Provide operational assistance to the Head of Unit and the team with processes and procedures to ensure efficient Unit functioning.
* Document Preparation: Assist in preparing notes, briefings, presentations, and other relevant documents, following established standards for different document types.
* Team Collaboration: Contribute to fostering a positive and collaborative atmosphere within the team and department to ensure timely task implementation and smooth communication.
* Administrative Tasks: Handle other administrative duties and support colleagues during their absence.
The requested sills are:
* Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
* At least 3 years professional experience in an operational or administrative support role;
* Good knowledge and understanding of the Bank's activities, organisational structure, processes and procedures;
* Good knowledge of standard office tools (Word, Excel, PowerPoint, GED, Notes);
* Proof-reading and experience in processes requiring attention for detail and accuracy
* Presentation's skills would be appreciated
* Excellent command of English, both oral and written. A good command of French and additional EU languages would be an advantage
Personal Attributes:
* Discretion, flexibility, and rigor.
* Ability to prioritize and manage multiple tasks simultaneously.
* Excellent attention to detail and accuracy.