Administrative Assistant III Frankfurt, Germany Job Description: Job Title: Administrative Assistant Location: Frankfurt Company Overview: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. Weu2019re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us The Team: We are a fast-paced, dynamic team that thrives on collaboration and mutual support. In partnership with our global platform and capabilities, we focus on delivering high-quality outcomes that align with organisational goals. Flexibility and adaptability are key as we work together to meet tight deadlines while maintaining high standards of excellence. Our German team is driven by a shared commitment to growing the local platform. We are proud of our diverse team, bringing together a range of backgrounds, experiences and skill sets. Role Description: An opportunity has arisen for a Senior Administrative Assistant to join the Global Corporate and Investment Banking Group based in our Frankfurt office. In this role you will support Senior Management and a team within their respective division This role requires strong organizational skills, attention to detail, and the ability to manage both individual tasks and joint team responsibilities effectively. Responsibilities: Diary management, including organising internal/external meetings Handling sensitive and confidential material and information Establish professional and effective communication at all levels with internal stakeholders and assistants in your area Cultivating relationships with external clients and their assistants, develop knowledge of bankeru2019s clients, transactions and specific individuals where possible. Manage professional response to telephone calls, taking ownership of queries Management of email system, prioritising and responding where appropriate. Arranging complex domestic and international travel in high volumes u2013 booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained Arranging conference calls and video conferences internally and externally Understanding the internal systems for BofA such as Concur, iTrack forms/Salesforce/ (Training will be given for all internal systems). Handling expenses using Concur system u2013 with a general understanding of the banku2019s policies Pre-empt and highlight to the Business Manager out of policy expenses What we are looking for: Fluent in German as well as English. Proven experience as an administrative assistant, office manager, or in a similar role, preferably in Corporate or Investment Banking. Proactive style and ability to work independently and as a team player Excellent organizational and multitasking abilities. Capable to work efficiently in a pressurised environment Excellent PC skills including Word, Excel, PowerPoint and Outlook Flexible approach to overtime and out of hours working patterns Mature, calm and professional attitude at all times Accuracy and numeracy Excellent communication skills at all levels written and verbally in German and English Confidence at dealing with people of all levels both internally and externally Bank of America: Good conduct and sound judgment is crucial to our long term success. Itu2019s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well. We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status, socio-economic background, responsibility for dependants, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates. To view the "Know your Rights" poster, CLICK HERE (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12.pdf). View the LA County Fair Chance Ordinance (https://dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf). Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (u201cPolicyu201d) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment. To view Bank of Americau2019s Drug-free Workplace and Alcohol Policy, CLICK HERE. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Banku2019s required accommodation request process before your first day of work. This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.