Your areas of responsibilities:
1. Book, manage, and cancel business trips for top management, ensuring adherence to travel policies and compliance requirements
2. Implement continuous improvement initiatives to enhance the overall satisfaction of business travelers
3. Maintain an up-to-date and organized travel itinerary for top management
4. Provide support in understanding and fulfilling entry requirements and visa procedures for business travel while staying informed about the latest visa regulations and ensure compliance with international travel regulations
5. Support the regular review and update of travel guidelines to ensure alignment with company policies and industry best practices, and communicate changes effectively
6. Collaborate with the mobility team to address any challenges and contribute to the overall effectiveness of mobility services
7. Assist in managing travel budgets and expenses efficiently and identify cost-saving opportunities and negotiate favorable terms with travel service providers
8. Collaborate with vendors to negotiate contracts and secure favorable terms for the organization
9. Develop and implement contingency plans for unexpected travel disruptions or emergencies and provide timely assistance and guidance to travelers in the event of unforeseen circumstances
Your profile of qualifications:
10. Bachelor's degree in Business Administration, Hospitality Management, or related field
11. Proven experience in business travel coordination or a related role
12. Strong knowledge of travel management systems and industry best practices
13. Excellent organizational, communication, and problem-solving skills
14. Ability to work independently and collaboratively in a fast-paced environment
15. Fluent in both German and English